Frequently Asked Questions

1. Where is the meeting located?

The forum will be held at the University of Hong Kong Graduate House Conference Center. Graduate House is situated in a scenic spot of The University of Hong Kong’s main campus in mid-level on the western side of Hong Kong Island. Graduate House can be accessed by public transportation or a taxi ride from Central. Address: Graduate House The Jockey Club Building, No. 3 University Drive, HKU.

If you would like to apply for a space at the Regional Heat Health Issues and Opportunities Expo, please submit a brief abstract during the registration process.

2. How to get to and from the venue?

Campus and transit maps: http://www.maps.hku.hk/

Walking: Hong Kong is very hilly, be prepared to wear comfortable walking shoes to and from the event. Public Transit: The nearest subway station is HKU Station on the Island Line. http://hketransport.gov.hk/index.php?golang=EN

Taxi: To go to the Conference and Amenities Center, enter through the entrance on Level P2. Follow the steps to go down to the Restaurant on Level P3, or WGW Theatre on Level P4, or the rest of the facilities on Levels P5 and P6.

To access the courtyard Marriot from the Graduate Center: Walk through the MTR (subway transit) station (there is one exit on Witty Street, one block away) and take the elevator at A2 exit up directly at the HKU campus

3. Where should I stay?

The preferred conference hotel is the Courtyard Marriott Hong Kong [167 Connaught Rd W, Hong Kong]. Bookings are available at a negotiated rate. Please contact Brian Jackson to make the booking: bjackson@ucar.edu Note: the nearest subway station is HKU Station on the Island Line.

Courtyard by Marriott Hong Kong 4-star

Address: 167 Connaught Rd W, Hong Kong Phone +852-3717 8888 Website: https://www.marriott.com/hotels/travel/hkgcy-courtyard-hong-kong/

4. I need a visa to enter Hong Kong. Would it be possible to receive an official letter of invitation?

As of 14 August 2018, the Hong Kong Immigration Department web page indicates that the following countries require visas to enter Hong Kong. However, we encourage all Forum participants to check requirements with the Hong Kong government or their embassy. We do not take responsibility for the accuracy of this information. If you require supporting documentation regarding the Forum (invitation letter) for your visa request, please contact tphao@hku.hk from the University of Hong Kong.

5. How to get to and from the airport?

A wide variety of public transport services operate to and from Hong Kong International Airport. http://www.hongkongairport.com/en/transport/to-from-airport/

6. Are food or refreshments included in the ticket price?

Yes, coffee and pastries will be served each day of the Forum. Additionally, on Monday, 19 December a buffet lunch will be served. there will also be a catered reception on Monday 19.

DIETARY RESTRICTIONS If you have any dietary restrictions that were not indicated on your registration form, please contact Brian Jackson at bjackson@ucar.edu

6. Will there be an opportunity to share my work at the conference?

Yes, there will be a poster session expo, invited presentations, and open discussions to share experiences during technical sessions. If you would like to apply for a space at the Regional Heat Health Issues and Opportunities Expo, please submit a brief abstract during the registration process.

7. Are there scholarships (or economic supports) for students to participate in this forum?

We hope that the Global Heat Health Forum will be a learning opportunity for students, however, we have limited travel support available. Please select the pay later option when registering, and submit your request for support in the provided text box. We will consider your request and contact you accordingly. If you are applying for funds from your university or other source, we can provide you with a letter of support to participate in the forum. Please contact us at info@ghhin.org with “Request for Letter of Support” as the subject line.

8. Are travel grants available for participants from developing countries?

We hope to be able to provide financial support to some participants based on their economic circumstances, however we have limited travel support available. Please select the pay later option when registering, and submit your request for support in the provided text box. We will consider your request and contact you accordingly. If you are applying for funds from your institution or other source, we can provide you with a letter of support to participate in the forum.

Please contact us at info@ghhin.org with “Request for Letter of Support” as the subject line.

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9. Will virtual participation be an option?

Yes, if you cannot make the meeting in person, we hope to provide some remote participation options. We are actively working to arrange this, but please register for the remote option here: The First Global Forum on Heat and Health on Dec 17, 2018 8:00 AM HKT at: https://attendee.gotowebinar.com/register/1996003225099410689

After registering, you will receive a confirmation email containing information about joining the webinar.

4. I'm speaking, which format should my presentation be?

If the speakers are producing their PPTs, the display size is at 16:9. Format of PPT should be in HDMI. The operation system of the venue is Windows 7 Office 2010. If the speakers are using Mac book, an adaptor is required.